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Business and Financial Affairs Policies

POL-U30.01 Campus Signs
POL-U30.02 Closing University Buildings
PRO-U30.02A Building Closure Procedures
POL-U30.03 Educational Commercial Activities
POL-U30.04 Identifying, Detecting and Responding to Identity Theft Red Flags and Notices of Address Discrepancies
POL-U30.05 Training for End-User Information Security Awareness
POL-U30.06 Managing Wireless Devices
PRO-U30.06A Providing Employee Stipend For Wireless Device Services

PRO-U30.06B Purchasing Department Wireless Device

PRO-U30.06C Using Department Wireless Device
FRM-U30.06A Request for Department Wireless Device

FRM-U30.06B Department Wireless Device Check-Out Log
POL-U30.07 Computer Use-Responsible Computing
POL-U30.08 Securing Information Systems
POL-U30.09 Using Electronic Signatures
FRM-U30.09A Electronic Signatures Solution Approval Form
POL-U30.10 Art Acquisition Through Capital Project Funding
POL-U30.11 Authorizing Banking and Investment Transactions
POL-U30.12 Conducting Background Checks
FRM-U30.12A Criminal Conviction Verification Form
POL-U30.13 Affording Individual Privacy Rights
POL-U30.14 Bringing Children To Campus
POL-U30.15 Protecting Children And Vulnerable Adults And Reporting Concerns Of Safety Or Welfare
PRO-U30.15A Registering a Child-Related Program

PRO-U30.15B Reporting Concerns of Child or Vulnerable Adult Abuse or Neglect

PRO-U30.15C Reporting Concerns of Child or Vulnerable Adult, Harassment (Including Sexual), Intimidation or Bullying
FRM-U30.15A Child-Related (Youth) Program Registration Form
POL-U30.16 Risk Management and Insurance
POL-U30.17 Using Non-Owned Aircraft
PRO-U30.17A Requesting Use of Non-Owned Aircraft
POL-U30.18 Underwater Diving
POL-U30.19 Reporting Loss of University Funds or Property
PRO-U30.19A Reporting Loss of University Funds or Property
POL-U30.20 Using 12 and 15-Passenger Vans
POL-U30.21 Managing Enterprise Risk
POL-U30.22 Managing and Reporting University Financial Data
POL-U30.23 Authorizing and Defining Financial Responsibilities
PRO-U30.23A Budgeting For Position Control
FRM-U30.23A Financial Manager Maintenance Form

FRM-U30.23B Budget Authority Authorization Form
- STN-U30.23A Maintaining Position Control Standard.pdf (195.16 KB)
- STN-U30.23B Managing Fund Balances.pdf (157.74 KB)
POL-U30.24 Creating and Maintaining Vendor Account Records
PRO-U30.24A Requesting Accounting Services to Create a New Vendor Record

PRO-U30.24B Requesting Accounting Services to Update a Current Vendor Record

PRO-U30.24C Correcting Duplicate Vendor Records in The Financial System

PRO-U30.24D Reviewing Vendor Maintenance Activity
FRM-U30.24A Vendor Record Creation and Maintenance Request e-form
- TSK-U30.24A Creating a Vendor Record (PDF) (29.77 KB)
- TSK-U30.24B Updating Vendor Records in the Financial System (PDF) (30.34 KB)
POL-U30.25 Coordinating Financial Statement and Accountability Audits and Responding to Audit Issues
POL-U30.26 Distributing Payments to Payees
- STN-U30.26A Recovering Salary Overpayments .pdf (224.11 KB)
POL-U30.27 Using Campus Mail
POL-U30.28 Managing and Safeguarding University Assets
PRO-U30.28A Conducting a Physical Inventory of a Department's Assets
FRM-U30.28A Asset Control Custodian Delegation Form

FRM-U30.28B Surplus Equipment Pickup/Transfer Request

FRM-U30.28C Department Asset Log Template

FRM-U30.28D Remote Work Equipment Agreement Form
- STN-U30.28B Conducting Physical Inventory of University Assets.pdf (174.82 KB)
- GDL-U30.28A Guidelines for Maintaining Department Asset Tracker (PDF) (148.95 KB)
POL-U30.29 Inventorying Consumable or Retail Assets
POL-U30.30 Purchasing Goods and Services
PRO-U30.30A Reimbursing Employees
FRM-U30.30A Request to Provide, Awards, Prizes, Incentive or Gift
- TSK-U30.30A Purchasing Gift Cards (PDF) (364.94 KB)
- STN-U30.30B Ethical Purchasing.pdf (146.2 KB)
- STN-U30.30D Controlled Goods and Services (PDF) (214.27 KB)
- STN-U30.30E Purchasing Goods and Services (PDF) (139.17 KB)
- STN-U30.30F Standards for Gifts Awards Prizes.pdf (247.26 KB)
POL-U30.31 Authorizing Agreements and Contracts
FRM-U30.31A Contract Owner Delegation

FRM-U30.31B Contract Signature Authority List
- STN-U30.31A Ratifying an Agreement as a Formal Contract (PDF) (318.75 KB)
- STN-U30.31B Managing a Contract (PDF) (257.1 KB)
- STN-U30.30E Purchasing Goods and Services (PDF) (139.17 KB)
- STN-U30.30C Ethical Purchasing (PDF) (134.16 KB)
POL-U30.32 Paying Honoraria or Stipends to Non-Employees
FRM-U30.32A Independent Contractor vs. Employee Assessment Form

FRM-U30.32B Honoraria or Stipend Pre-Approval Form for Non-Employees
POL-U30.33 Traveling for Official University Business
PRO-U30.33A Requesting Travel Authorization For Employees

PRO-U30.33B Reporting and Reconciling Travel Expenses and Advances

PRO-U30.33C Reporting and Reconciling Travel Expenses Due to Changes or Cancellations
- STN-U30.33A Approving Travel for University Business .pdf (166.19 KB)
- STN-U30.33B Managing Student Travel Standards.pdf (201.27 KB)
- STN-U30.33C Paying for Non-Employee Travel .pdf (143.12 KB)
- STN-U30.33D Providing and Reconciling Travel Advances.pdf (186.22 KB)
- STN-U30.33E Paying for Immunizations and Medical Expenses.pdf (172.42 KB)
- STN-U30.33F Using Peer to Peer Rental Property.pdf (186.89 KB)
POL-U30.34 Purchasing Food and Beverages
FRM-U30.34A Food and Beverage Approval Form
POL-U30.35 Billing and Receiving Payment For Tuition, Fees, Goods, and Services
PRO-U30.35A Authorizing a Decentralized Billing and/or Payment Receipt Location

PRO-U30.35B Authorizing a Short-Term Payment Receipt Location
FRM-U30.35A Request to Accept Payment for a Short-Term Event
POL-U30.36 Issuing and Using University Credit Cards
PRO-U30.36A Reviewing Random Credit Card Transactions
- STN-U30.36A Securing University Credit Cards and Accounts (PDF) (155.92 KB)
- STN-U30.36C Deactivating and Cancelling Credit Cards (PDF) (155.69 KB)
- STN-U30.36D Managing Credit Card with Multiple Users (PDF) (140.32 KB)
- FRM-U30.36B PCard Transaction Review Form (PDF) (180.68 KB)
POL-U30.37 Authorizing and Maintaining Petty Cash and Change Funds
PRO-U30.37A Requesting Petty Cash Fund or Change Funds

PRO-U30.37B Maintaining Petty Cash Fund or Change Funds

PRO-U30.37C Advancing Temporary Change Funds to Departments
FRM-U30.37A Petty Cash and Change Fund Authorization Form
POL-U30.38 Adjusting Student and General Receivable Accounts and Refunding Credit Balances
PRO-U30.38A Requesting an Adjustment to a Student or General Receivable Account

PRO-U30.38B Refunding Credit Balances on Student Accounts Via Automatic Banner Chain Process

PRO-U30.38C Reviewing Refund Exclusion Report (TWPRPOP)

PRO-U30.38D Petitioning a Registration Adjustment
POL-U30.39 Requesting Funds From Federal Agencies
POL-U30.40 Collecting on Accounts and Writing Off Debts Owed to the University
PRO-U30.40A Writing Off Uncollectable Accounts
POL-U30.41 Collecting Long Term Student Loans
POL-U30.42 Ticketing Events
PRO-U30.42A Issuing Complementary Tickets
FRM-U30.42A Complimentary Ticket List Template
POL-U30.43 Protecting Payment Card Information
- STN-U30.43A Payment Card Information Standards Manual .pdf (258.52 KB)
POL-U30.44 Suspending University Operations
PRO-U30.44A Reporting Make-Up Hours For Suspended Operations
- STN-U30.44A Reporting Time During Suspended Operations (PDF) (246.51 KB)
- FRM-U30.44B Essential Information Checklist.pdf (150.47 KB)
POL-U30.45 Determining Classification and Compensation for Classified Positions
FRM-U30.45A State of Washington Department of Personnel - Higher Education Unit Position Questionnaire
POL-U30.46 Onboarding and Verifying Employment Eligibility
PRO-U30.46A Processing New Hire Documentation Through Human Resources
POL-U30.47 Using University Resources for Political Activity
POL-U30.48 Professional Staff Policy on Consulting and Other Outside Compensated Professional Activities
POL-U30.49 Receiving Honoraria
PRO-U30.49A Requesting Approval to Accept Honoraria
FRM-U30.49A Honoraria - Approval to Accept
POL-U30.50 Financial Disclosure Policy For Externally Funded Projects
FRM-U30.50A Faculty And Staff Investigators Disclosure Statement Regarding Externally-Funded Projects
POL-U30.51 Employing Family Members And Significant Others
POL-U30.52 Managing Telework Arrangements
FRM-U30.52A Telework Feasibility Worksheet

FRM-U30.52B Telework Request and Agreement

FRM-U30.52C Remote Work Equipment Agreement
- STN-U30.52A Telework Travel Reimbursement.pdf (225.82 KB)
- STN-U30.52B Managing Data Security and Privacy When Teleworking.pdf (238.12 KB)
POL-U30.53 Taking Family Or Medical Leave
PRO-U30.53A Requesting Family or Medical Leave

PRO-U30.53B Reporting Intermittent Family or Medical Leave
POL-U30.54 Administering Work And Leave Time Reports
POL-U30.55 Requesting And Donating Shared Leave To University Employees
PRO-U30.55A Requesting and Using Shared Leave

PRO-U30.55B Donating Shared Leave
FRM-U30.55A Shared Leave Donation Form

FRM-U30.55B Shared Leave Application

FRM-U30.55C Domestic Violence Leave Application
POL-U30.56 Accessing and Donating to State Shared Leave Pool
FRM-U30.56A Uniform Shared Leave Recipient Request Form

FRM-U30.56B Uniform Shared Leave Donor Form
POL-U30.57 Providing Relocation Compensation
- STN-U30.57B Determining Relocation Compensation and House Hunting Allowances (PDF) (179.78 KB)
- TSK-U30.57A Processing Payment Request for Relocation Compensation (PDF) (200.23 KB)
POL-U30.58 Administering the WWU Retirement Plan
POL-U30.59 Responding to Campus Violence or Threats of Violence
POL-U30.60 Notifying Campus Community About Sex and Kidnapping Offenders
PRO-U30.60A Notifying Campus About Sex and Kidnapping Offenders
POL-U30.61 Reporting a Missing Student Who Resides in University Housing
PRO-U30.61A Reporting And Investigating A Missing Resident Student
POL-U30.62 Allowing Animals on University Property
- STN-U30.62A Managing Dogs at University Sponsored Events (PDF) (94.73 KB)
- STN-U10.26A Allowing Animals as a Reasonable Accommodation in Employment (PDF) (136.94 KB)
- STN-U10.26B Students with Animals in Academic Settings (PDF) (200.14 KB)
- STN-U10.26D Animals in University Residences (PDF) (115.64 KB)
POL-U30.63 Managing Access to University Facilities
- STN-U30.63A Access Control Standards (PDF) (395.15 KB)
POL-U30.64 Administering Institutional Space
- STN-U30.64A Submitting a Space Modification Request.pdf (93.32 KB)
POL-U30.65 Using University Resources
POL-U30.66 Health, Safety, and Environmental Protection
PRO-U30.66A Custodial Eye Protection

PRO-U30.66B Indoor Air Quality

PRO-U30.66C Dangerous Waste Management Training
- TSK-U30.66A Protecting Storm Water Systems.pdf (67.05 KB)
POL-U30.67 Entering Confined Space
PRO-U30.67A Entering Confined Spaces

PRO-U30.67B Confined Space - EHS Call Out
POL-U30.68 Managing University Emergencies
POL-U30.69 Fines Arising from EHS Citations
POL-U30.70 Lockout-Tagout for Control of Haz Energy
POL-U30.71 Responding to Curtailments in Operations Due to Inclement Weather and Other Hazardous Emergency Conditions
POL-U30.72 Bloodborne Pathogens
POL-U30.73 Office Fire Safety
POL-U30.74 Waste Reduction & Recycling
POL-U30.75 Providing Workers' Compensation and Transitional Return-to-Work
PRO-U30.75A Implementing Workers’ Compensation

PRO-U30.75B Implementing Workers’ Compensation Transitional Return-To-Work (RTW)
- FRM-U30.75A(1) Transitional RTW Regular Hours Reduced Duties.pdf (70.81 KB)
- FRM-U30.75B(2) Transitional RTW Regular Duties Reduced Hours .pdf (70.81 KB)
POL-U30.76 Accessing Workers' Compensation Claim Information
PRO-U30.76A Accessing Workers’ Compensation Claim Information
POL-U30.77 Managing Refrigerants
POL-U30.78 Operating The Associated Students Bookstore

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Western Washington University's main campus is situated on the ancestral homelands of the Coast Salish Peoples, who have lived in the Salish Sea basin, all throughout the San Juan Islands and the North Cascades watershed from time immemorial. We express our deepest respect and gratitude to our Indigenous neighbors, for their enduring care and protection of our shared lands and waterways.

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