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Business and Financial Affairs Policies

POL-U5000.02 Campus Signs
POL-U5000.03 Closing University Buildings
PRO-U5000.03A Building Closure Procedures
POL-U5100.02 Educational Commercial Activities
POL-U5100.03 Identifying, Detecting and Responding to Identity Theft Red Flags and Notices of Address Discrepancies
POL-U5100.04 Training for End-User Information Security Awareness
POL-U5100.05 Managing Wireless Devices
PRO-U5100.05A Providing Employee Stipend For Wireless Device Services

PRO-U5100.05B Purchasing Department Wireless Device

PRO-U5100.05C Using Department Wireless Device
FRM-U5100.05A Request for Department Wireless Device

FRM-U5100.05C Department Wireless Device Check-Out Log
POL-U5100.06 Computer Use-Responsible Computing
POL-U5100.07 Securing Information Systems
POL-U5100.08 Using Electronic Signatures
FRM-U5100.08 Electronic Signatures Solution Approval Form
POL-U5200.01 Art Acquisition Through Capital Project Funding
POL-U5310.04 Authorizing Banking and Investment Transactions
POL-U5315.01 Conducting Background Checks
FRM-U5315.01A Criminal Conviction Verification Form
POL-U5315.02 Affording Individual Privacy Rights
POL-U5315.20 Bringing Children To Campus
POL-U5315.21 Protecting Children And Vulnerable Adults And Reporting Concerns Of Safety Or Welfare
PRO-U5315.21A Registering a Child-Related Program

PRO-U5315.21B Reporting Concerns of Child or Vulnerable Adult Abuse or Neglect

PRO-U5315.21C Reporting Concerns of Child or Vulnerable Adult, Harassment (Including Sexual), Intimidation or Bullying
POL-U5315.22 Risk Management and Insurance
POL-U5315.23 Using Non-Owned Aircraft
PRO-U5315.23A Requesting Use of Non-Owned Aircraft
POL-U5315.24 Underwater Diving
POL-U5315.25 Reporting Loss of University Funds or Property
PRO-U5315.25 Reporting Loss of University Funds or Property
POL-U5315.26 Using 12 and 15-Passenger Vans
POL-U5320.01 Managing and Reporting University Financial Data
POL-U5320.03 Authorizing and Defining Financial Responsibilities
PRO-U5320.03A Budgeting For Position Control
FRM-U5230.03A Financial Manager Maintenance Form

FRM-U5320.03B Budget Authority Authorization Form
- STN-U5320.03A Maintaining Position Control Standard (195.16 KB)
POL-U5320.12 Creating and Maintaining Vendor Account Records
PRO-U5320.12A Requesting Accounting Services to Create a New Vendor Record

PRO-U5320.12B Requesting Accounting Services to Update a Current Vendor Record

PRO-U5320.12C Correcting Duplicate Vendor Records in The Financial System

PRO-U5320.12D Reviewing Vendor Maintenance Activity
FRM-U5320.12A Vendor Record Creation and Maintenance Request e-form
- TSK-U5320.12A Creating a Vendor Record (PDF) (29.77 KB)
- TSK-U5320.12B Updating Vendor Records in the Financial System (PDF) (30.34 KB)
POL-U5320.13 Coordinating Financial Statement and Accountability Audits and Responding to Audit Issues
POL-U5341.03 Distributing Payments to Payees
- STN-U5341.03A Recovering Salary Overpayments (224.11 KB)
POL-U5345.01 Using Campus Mail
POL-U5346.01 Managing and Safeguarding University Assets
PRO-U5346.01 Conducting a Physical Inventory of a Department's Assets
FRM-U5346.01A Asset Control Custodian Delegation Form

FRM-U5346.01B Surplus Equipment Pickup/Transfer Request

FRM-U5346.01C Department Asset Log Template

FRM-U5346.01D Remote Work Equipment Agreement Form
- STN-U5346.01A Conducting Physical Inventory of University Assets.pdf (174.82 KB)
- GDL-U5346.01A Guidelines for Maintaining Department Asset Tracker (PDF) (148.95 KB)
POL-U5346.05 Inventorying Consumable or Retail Assets
POL-U5348.01 Purchasing Goods and Services
PRO-U5348.01B Reimbursing Employees
FRM-U5348.01E Request to Provide, Awards, Prizes, Incentive or Gift
- STN-U5348.01A Ethical Purchasing (PDF) (134.16 KB)
- STN-U5348.01B Controlled Goods and Services (PDF) (106.18 KB)
- STN-U5348.01C Purchasing Goods and Services (PDF) (139.17 KB)
- TSK-U5348.01A Purchasing Gift Cards (PDF) (364.94 KB)
- STN-U5348.01D Standards for Gifts Awards Prizes (247.26 KB)
POL-U5348.05 Authorizing Agreements and Contracts
FRM-U5458.05B Contract Owner Delegation

FRM-U5458.05C Contract Signature Authority List
- STN-U5348.05A Ratifying an Agreement as a Formal Contract (PDF) (318.75 KB)
- STN-U5348.05B Managing a Contract (PDF) (257.1 KB)
- STN-U5348.01C Purchasing Goods and Services (PDF) (139.17 KB)
- STN-U5348.01A Ethical Purchasing (PDF) (134.16 KB)
POL-U5348.09 Paying Honoraria or Stipends to Non-Employees
FRM-U5348.05C Independent Contractor vs. Employee Assessment Form

FRM-U5348.09A Honoraria or Stipend Pre-Approval Form for Non-Employees
POL-U5348.10 Traveling for Official University Business
PRO-U5348.10A Requesting Travel Authorization For Employees

PRO-U5348.10B Reporting and Reconciling Travel Expenses and Advances

PRO-U5348.10C Reporting and Reconciling Travel Expenses Due to Changes or Cancellations
- STN-U5348.10A Approving Travel for University Business (166.19 KB)
- STN-U5348.10B Managing Student Travel Standards (201.27 KB)
- STN-U5348.10C Paying for Non-Employee Travel (143.12 KB)
- STN-U5348.10D Providing and Reconciling Travel Advances (186.22 KB)
- STN-U5348.10E Paying for Immunizations and Medical Expenses (172.42 KB)
- STN-U5348.10F Using Peer to Peer Rental Property (186.89 KB)
POL-U5348.16 Purchasing Food and Beverages
FRM-U5348.16A Food and Beverage Approval Form
POL-U5351.01 Billing and Receiving Payment For Tuition, Fees, Goods, and Services
PRO-U5351.01A Authorizing a Decentralized Billing and/or Payment Receipt Location

PRO-U5351.01B Authorizing a Short-Term Payment Receipt Location
FRM-U5351.01B Request to Accept Payment for a Short-Term Event
POL-U5351.02 Issuing and Using University Credit Cards
PRO-U5348.04A Reviewing Random Credit Card Transactions
- STN-U5351.02A Securing University Credit Cards and Accounts (PDF) (155.92 KB)
- STN-U5351.02B Deactivating and Cancelling Credit Cards (PDF) (155.69 KB)
- STN-U5351.02C Managing Credit Card with Multiple Users (PDF) (140.32 KB)
- FRM-U5351.02A PCard Transaction Review Form (PDF) (180.68 KB)
POL-U5351.12 Authorizing and Maintaining Petty Cash and Change Funds
PRO-U5351.12A Requesting Petty Cash Fund or Change Funds

PRO-U5351.12B Maintaining Petty Cash Fund or Change Funds

PRO-U5351.12C Advancing Temporary Change Funds to Departments
FRM-U5351.12A Petty Cash and Change Fund Authorization Form
POL-U5352.03 Adjusting Student and General Receivable Accounts and Refunding Credit Balances
PRO-U5352.03A Requesting an Adjustment to a Student or General Receivable Account

PRO-U5352.03B Refunding Credit Balances on Student Accounts Via Automatic Banner Chain Process

PRO-U5352.03C Reviewing Refund Exclusion Report (TWPRPOP)

PRO-U5352.03D Petitioning a Registration Adjustment
POL-U5352.07 Requesting Funds From Federal Agencies
POL-U5352.08 Collecting on Accounts and Writing Off Debts Owed to the University
PRO-U5352.08A Writing Off Uncollectable Accounts
POL-U5352.09 Collecting Long Term Student Loans
POL-U5352.11 Repaying Unearned Financial Aid
POL-U5353.01 Ticketing Events
PRO-U5353.01A Issuing Complementary Tickets
FRM-U5353.01B Complimentary Ticket List Template
POL-U5380.01 Protecting Payment Card Information
- STN-U5380.01A Payment Card Information Standards Manual (258.52 KB)
POL-U5400.03 Taking And Reporting Leave During Inclement Weather
POL-U5400.04 Suspending University Operations
PRO-U5400.04A Reporting Make-Up Hours For Suspended Operations
- STN-U5400.04A Reporting Time During Suspended Operations (PDF) (246.51 KB)
- FRM-U5400.04A Essential Information Checklist.pdf (150.47 KB)
POL-U5400.07 Determining Classification and Compensation for Classified Positions
FRM-U5400.07A State of Washington Department of Personnel - Higher Education Unit Position Questionnaire
POL-U5400.11 Onboarding and Verifying Employment Eligibility
PRO-U5400.11A Processing New Hire Documentation Through Human Resources
POL-U5400.13 Using University Resources for Political Activity
POL-U5400.17 Professional Staff Policy on Consulting and Other Outside Compensated Professional Activities
POL-U5400.19 Receiving Honoraria
PRO-U5400.19A Requesting Approval to Accept Honoraria
FRM-U5400.19 Honoraria - Approval to Accept
POL-U5400.20 Financial Disclosure Policy For Externally Funded Projects
FRM-U5400.20 Faculty And Staff Investigators Disclosure Statement Regarding Externally-Funded Projects
POL-U5410.01 Employing Family Members And Significant Others
POL-U5410.02 Managing Telework Arrangements
FRM-U5410.02A Telework Feasibility Worksheet

FRM-U5410.02B Telework Request and Agreement

FRM-U5410.02C Remote Work Equipment Agreement
- STN-U5410.02A Telework Travel Reimbursement (225.82 KB)
- STN-U5410.02B Managing Data Security and Privacy When Teleworking (238.12 KB)
POL-U5410.03 Taking Family Or Medical Leave
PRO-U5410.03A Requesting Family or Medical Leave

PRO-U5410.03B Reporting Intermittent Family or Medical Leave
POL-U5410.05 Administering Work And Leave Time Reports
POL-U5410.06 Requesting And Donating Shared Leave To University Employees
PRO-U5410.06A Requesting and Using Shared Leave

PRO-U5410.06B Donating Shared Leave
FRM-U5410.06A Shared Leave Donation Form

FRM-U5410.06B Shared Leave Application

FRM-U5410.06C Domestic Violence Leave Application
POL-U5410.07 Accessing and Donating to State Shared Leave Pool
FRM-U5410.07A Uniform Shared Leave Recipient Request Form

FRM-U5410.07B Uniform Shared Leave Donor Form
POL-U5410.08 Providing Relocation Compensation
- STN-U5410.08A Determining Relocation Compensation and House Hunting Allowances (PDF) (179.78 KB)
- TSK-U5410.08 Processing Payment Request for Relocation Compensation (PDF) (200.23 KB)
POL-U5440.02 Administering the WWU Retirement Plan
POL-U5615.01 Responding to Campus Violence or Threats
POL-U5620.02 Notifying Campus Community About Sex and Kidnapping Offenders
PRO-U5620.02A Notifying Campus About Sex and Kidnapping Offenders
POL-U5620.03 Reporting a Missing Student Who Resides in University Housing
PRO-U5620.03A Reporting And Investigating A Missing Resident Student
POL-U5620.04 Allowing Animals on University Property
- STN-U5620.04A Managing Dogs at University Sponsored Events (PDF) (94.73 KB)
- STN-U1600.03A Allowing Animals as a Reasonable Accommodation in Employment (PDF) (136.94 KB)
- STN-U1600.03B Students with Animals in Academic Settings (PDF) (200.14 KB)
- STN-U1600.03D Animals in University Residences (PDF) (115.64 KB)
POL-U5710.01 Managing Access to University Facilities
- STN-U5710.01 Access Control Standards (PDF) (395.15 KB)
POL-U5710.02 Administering Institutional Space
- STN-U5710.02A Submitting a Space Modification Request (93.32 KB)
POL-U5940.01 Using University Resources
POL-U5950.01 Health, Safety, and Environmental Protection
PRO-U5950.01A Custodial Eye Protection

PRO-U5950.01B Indoor Air Quality

PRO-U5950.01D Dangerous Waste Management Training
- TSK-U5950.01E Protecting Storm Water Systems.pdf (67.05 KB)
POL-U5950.02 Entering Confined Space
PRO-U5950.02A Entering Confined Spaces

PRO-U5950.02B Confined Space - EHS Call Out
POL-U5950.03 Preparing for and Responding to University Emergencies
POL-U5950.04 Fines Arising from EHS Citations
POL-U5950.05 Lockout-Tagout for Control of Haz Energy
POL-U5950.07 Bloodborne Pathogens
POL-U5950.08 Office Fire Safety
POL-U5950.09 Waste Reduction & Recycling
POL-U5950.10 Providing Workers' Compensation and Transitional Return-to-Work
PRO-U5950.10A Implementing Workers’ Compensation

PRO-U5950.10B Implementing Workers’ Compensation Transitional Return-To-Work (RTW)
- FRM-U5950.10B(1)-Transitional RTW Regular Hours Reduced Duties (PDF) (49.59 KB)
- FRM-U5950.10B(2)-Transitional RTW Regular Duties Reduced Hours (PDF) (48.8 KB)
POL-U5950.13 Accessing Workers' Compensation Claim Information
PRO-U5950.13A Accessing Workers’ Compensation Claim Information
POL-U5950.16 Managing Refrigerants

Tribal Lands Statement

Western Washington University's main campus is situated on the ancestral homelands of the Coast Salish Peoples, who have lived in the Salish Sea basin, all throughout the San Juan Islands and the North Cascades watershed from time immemorial. We express our deepest respect and gratitude to our Indigenous neighbors, for their enduring care and protection of our shared lands and waterways.

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