Policy Development Guide
University policies are owned by a responsible officer; this is the office/individual responsible for initiating, developing and maintaining university policies under the purview of the President, Provost or Vice Presidents.
The development process starts with the responsible officer submitting a Policy Impact Statement to the University Policy Manager. The policy impact statement is presented to the University Policy and Rules Review Group for review and/or approval to proceed with the development of the policy. Policy drafts are reviewed by identified stakeholders, Technical Review Committee and the University community for a 30-day comment period.
Once the review is complete and necessary revisions are made, policies return to the University Policy and Rules Review Group for final approval. Upon final approval by the University Policy and Rules Review Group, the policy is signed by the President, posted on the University policy site and communicated to the University community by the responsible officer and the University Policy Manager.
University Policy & Rules Review Group
The University and Rules Review Group is a committee designated by the President. This group is charged with approving policy initiation and recommending approval of university policies and rules.
Technical Review Committee
The Technical Review Committee is standing committee appointed by the President responsible for reviewing draft policies for legal compliance and form to promote operational efficiencies and reduce institutional risks.
Division Policy Coordinators
Each division has a Division Policy Coordinator. Division Policy Coordinators are the first point of contact when a Policy Owner wants to develop a new university policy or revise an existing policy. Division policy coordinators can help departments in deciding if/when a university policy is needed, assist in identifying and coordinating with stakeholders and drafting the policy.
Policies and Procedures
Please review the policies and procedures regarding developing new university policies or revising a current policy.
- POL-U1000.10 Developing and Maintaining University Policies
- PRO-U1000.10A Developing and Approving Policies and Standards
- POL-U1000.10 Policy Flow Chart
- Policy Impact Statement- Major Revisions or New Policy
- Policy Impact Statement- Minor Revisions
- Policy Impact Statement- Cancelling University Policy
- Policy Template
- Procedure Template
- Task Template
University Policy Comprehensive Review
Effective policies set institutional expectations for members of the university and ensures compliance with applicable laws and regulations It is important that these policies adapt and align with current laws and regulations, reflect new systems or practices and management decisions and directives. As a Policy Owner, comprehensive review process provides an opportunity to take a deep look at university policy and procedures under your purview and to answer some core questions regarding the policy. Use the Policy Review Checklist to conduct a comprehensive policy review.