POL-U1400.04 Administering And Spending Course And Lab Fees (Interim)

Dates and Approval

Effective Date:

November 13, 2019

Approved by:

President Sabah Randhawa

Who does this policy apply to?

There is no apply statement for this policy.


There is no overview for this policy.


There are no definitions for this policy.

Policy Statements

1. The Financial Manager is Responsible for the Proper Administration of Their Course and Lab Fees

Financial Managers are responsible for the review and reconciliation of fee funds. They must monitor fee fund balances to ensure that the level of fund balance is appropriate to support the approved purpose(s) of the fee and to formulate plans for managing fund balances when fee revenue exceeds fee expenditure.

2. Course and Lab Fee Revenue Can Only Be Spent in Accordance with the Approved Academic Fee Form

Financial Managers may only spend course or lab fee revenue on expenditures which support the course as detailed in the “Fee Purpose” section of the approved Academic Fee Form for the course. An equipment repair/replacement schedule must be maintained for approved equipment fees.

3. Academic Budget and Administration Reviews Course and Lab Fee Fund Activity

Academic Budget and Administration will regularly review fee revenue, expenditure, and fund balances to validate that the fee amounts charged to students are reasonable based on the actual amount of course-related expenses for the approved fee or projected equipment needs.

Policy Information