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Western Washington University - Make Waves.
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All Policies
New and Revised
Policies Under Review
Policies by Division
Policies by Subject
Policy Development Guide
Business and Financial Affairs Policies
POL-U5000.02 Campus Signs
POL-U5000.03 Closing University Buildings
PRO-U5000.03A Building Closure Procedure.pdf
POL-U5100.02 BOT Educational Comm Activites
POL-U5200.01 Art Acquisition Through Capital Project Funding
POL-U5300.01 Safeguarding Non-Public Financial Information
POL-U5310.03 Receipting Endowment Funds
POL-U5310.04 Authorizing Banking and Investment Transactions
POL-U5315.01 Conducting Background Checks
FRM-U5315.01A Criminal Conviction Verification Form
POL-U5315.02 Affording Individual Privacy Rights
POL-U5315.20 Bringing Children To Campus
POL-U5315.21 Protecting Children And Vulnerable Adults And Reporting Concerns Of Safety Or Welfare
PRO-U5315.21A Registering Child-Related Program.pdf
PRO-U5315.21B Reporting Concerns of Child Vulnerable Adult Abuse or Neglect.pdf
PRO-U5315.21C Reporting Concerns of Child or Vulnerable Adult Harassment, Intimidation, Bullying.pdf
POL-U5315.22 Risk Management and Insurance
POL-U5315.23 Using Non-Owned Aircraft
PRO-U5315.23A Requesting Use of Non-Owned Aircraft_0.pdf
POL-U5315.24 Underwater Diving
POL-U5315.25 Reporting Loss of University Funds or Property
PRO-U5315.25A Reporting Loss of University Funds or Property.pdf
POL-U5315.26 Using 12 and 15-Passenger Vans
POL-U5320.01 Managing and Reporting Financial Data
POL-U5320.03 Authorizing and Defining Financial Responsibilities
POL-U5320.04 Establishing and Using the University Chart of Accounts
POL-U5320.07 Maintaining Financial Data For Affiliated Entities
POL-U5320.12 Creating and Maintaining Vendor Account Records
PRO-U5320.12A Requesting Accounting Services to Create a New Vendor Record
TSK-U5320.12A Creating a Vendor Record
PRO-U5320.12B Requesting Accounting Services To Update A Current Vendor Record
TSK-U5320.12B Updating Vendor Records in the Financial System
PRO-U5320.12C Correcting Duplicate Vendor Records
PRO-U5320.12D Reviewing Vendor Maintenance Activity
FRM-U5320.12A Vendor Record Creation and Maintenance Request e-form
POL-U5320.13 Coordinating Financial Audits and Responding to Audit Issue
PRO-U5320.13B Responding to Audit Issues.pdf
POL-U5320.14 Coordinating Exit Interviews For Financial Audits
PRO-U5320.14A Coordinating Exit Interviews.pdf
POL-U5320.15 Coordinating Entrance Interviews for Financial Audits
PRO-U5320.15A Coordinating Entrance Interviews.pdf
POL-U5341.03 Distributing Payments to Payees
PRO-U5341.03A Distributing Payroll Payments.pdf
PRO-U5341.03B Distributing Non-Payroll Payments.pdf
PRO-U5341.03C Requesting a Manual Paycheck.pdf
FRM-U5341.03A Paycheck Pick-Up Request
FRM-U5341.03B Check Replacement Form
FRM-U5341.03C Emergency Paycheck Request Form
POL-U5345.01 Using Campus Mail
POL-U5346.01 Managing and Safeguarding University Assets
PRO-U5346.01A Conducting a Physical Inventory of a Department's Assets.pdf
STN-U5346.01A Conducting Physical Inventory of University Assets.pdf
GDL-U5346.01A Guidelines for Maintaining Dept Asset Tracker
FRM-U5346.01A Asset Control Custodian Delegation Form
FRM-U5346.01B Surplus Equipment Pickup/Transfer Request
FRM-U5346.01C Department Asset Log Template
FRM-U5346.01D Remote Work Equipment Agreement Form
POL-U5346.05 Inventorying Consumable or Retail Assets
POL-U5348.01 Purchasing Goods and Services
STN-U5348.01A Ethical Purchasing.pdf
PRO-U5348.01A Requesting Sole Source.pdf
PRO-U5348.01B Reimbursing Employees.pdf
STN-5348.01B Controlled Goods and Services.pdf
STN-U5348.01C Purchasing Goods and Services.pdf
POL-U5348.05 Authorizing Agreements and Contracts
STN-U5348.05A Ratifying an Agreement as a Formal Contract
STN-U5348.05B Managing a Contract
STN-U5348.01C Purchasing Goods and Services.pdf
STN-U5348.01A Ethical Purchasing.pdf
FRM-U5348.05C Independent Contractor vs. Employee Assessment Form
POL-U5348.09 Paying Honoraria or Stipends to Non-Employees
FRM-U5348.05C Independent Contractor vs. Employee Assessment Form
FRM-U5348.09A Honoraria or Stipend Pre-Approval Form for Non-Employees
POL-U5348.10 Traveling For Official University Business (Interim Guidelines)
PRO-U5348.10A Requesting Travel Authorization.pdf
PRO-U5348.10B Reporting and Reconciling Travel Expenditures.pdf
PRO-U5348.10C Reconciling Travel Expenses and Advances_0.pdf
PRO-U5348.10D Collecting Past Due Travel Advances_0.pdf
PRO-U5348.10E Reconciling Travel Expenses-COVID_0.pdf
POL-U5348.16 Purchasing Food and Beverages
PRO-U5348.16A Purchasing Food Through Aramark Services.pdf
PRO-U5348.16B Purchasing Food with P-Card and Outside Vendor.pdf
PRO-U5348.16C Purchasing Food From Outside Vendor Using Personal Fund.pdf
FRM-U5348.16A Food and Beverage Approval Form
POL-U5351.01 Billing and Receiving Payment For Tuition, Fees, Goods, and Services
PRO-U5351.01A Authorizing Decentralized Billing and Payment Location.pdf
PRO-U5351.01B Authorizing a Short-Term Payment Receipt Location.pdf
FRM-U5351.01B Request to Accept Payment for a Short-Term Event
POL-U5351.02 Issuing and Using University Credit Cards
PRO-U5351.02A Reviewing Random Credit Card Transactions
STN-U5351.02A Securing University Credit Cards and Accounts.pdf
STN-U5351.02B Deactivating and Cancelling Credit Cards.pdf
STN-U5351.02C Managing Credit Card with Multiple Users_0.pdf
FRM-U5351.02A PCard Transaction Review Form
POL-U5351.12 Authorizing and Maintaining Petty Cash and Change Funds
PRO-U5351.12A Obtaining Petty Cash and Change Funds_0.pdf
PRO-U5351.12B Maintaining Petty Cash and Change Funds_0.pdf
PRO-U5351.12C Advancing Temporary Change Funds to Departments_0.pdf
FRM-U5351.12A Petty Cash and Change Fund Authorization Form
POL-U5351.14 Accepting, Processing & Securing Payments Through the Internet
FRM-U5351.14A E-Commerce Authorization Form.pdf
POL-U5352.03 Adjusting Student and General Receivable Accounts and Refunding Credit Balances
PRO-U5352.03A Requesting an Adjustment to a Student or General Receivable Account
PRO-U5352.03B Refunding Credit Balances On Student Accounts.pdf
PRO-U5352.03C Reviewing Refund Exclusion Report.pdf
PRO-U5352.03D Petitioning a Registration Adjustment.pdf
POL-U5352.07 Requesting Funds From Federal Agencies
POL-U5352.08 Collecting on Accounts and Writing Off Debts Owed to the University
PRO-U5352.08A Writing Off Uncollectible Accounts.pdf
POL-U5352.09 Collecting Long Term Student Loans
POL-U5352.11 Repaying Unearned Financial Aid
POL-U5353.01 Ticketing Events
PRO-U5353.01 Issuing Complimentary Tickets .pdf
FRM-U5353.01B Complimentary Ticket List Template
POL-U5400.03 Taking And Reporting Leave During Inclement Weather
STN-U5400.03A Reporting Time During Inclement Weather.pdf
POL-U5400.04 Suspending University Operations
PRO-U5400.04A Reporting Make-Up Hours for Suspended Operations.pdf
STN-U5400.04A Reporting Time During Suspended Operations.pdf
FRM-U5400.04A Essential Information Checklist (PDF)
POL-U5400.07 Determining Classification and Compensation for Classified Positions
FRM-U5400.07A Classified Position Questionnaire.pdf
FRM-U5400.07A Classified Position Questionnaire.pdf
POL-U5400.11 Onboarding and Verifying Employment Eligibility
PRO-U5400.11A Processing New Hire Documentation.pdf
POL-U5400.13 Using University Property for Political Activity
POL-U5400.17 Professional Staff Policy on Consulting and Other Outside Compensated Professional Activities
POL-U5400.18 Faculty Policy on Consulting and Other Compensated Professional Activities
POL-U5400.19 Receiving Honoraria
PRO-U5400.19A Requesting Approval to Accept Honoraria
FRM-U5400.19 Honoraria - Approval to Accept
POL-U5400.20 Financial Disclosure Policy For Externally Funded Projects
FRM-U5400.20 Faculty and Staff Investigators Disclosure Statement
POL-U5410.01 Employing Family Members And Significant Others
POL-U5410.03 Taking Family Or Medical Leave
PRO-U5410.03A Requesting Family or Medical Leave.pdf
PRO-U5410.03B Reporting Intermittent Family or Medical Leave.pdf
POL-U5410.04 Drug And Alcohol Testing For U.S. Department Of Transportation Compliance
POL-U5410.05 Administering Work And Leave Time Reports
POL-U5410.06 Requesting And Donating Shared Leave To University Employees
PRO-U5410.06A Requesting and Using Shared Leave.pdf
PRO-U5410.06B Donating Shared Leave.pdf
FRM-U5410.06A Shared Leave Donation Form
FRM-U5410.06B Shared Leave Application.pdf
FRM-U5410.06C Domestic Violence Leave Application
POL-U5410.07 Accessing and Donating to State Shared Leave Pool
FRM-U5410.07A Uniformed Service Shared Leave Pool – Recipient Form
FRM-U5410.07B Uniformed Shared Leave Donor Form
POL-U5410.08 Providing Relocation Compensation
STN-U5410.08A Determining Relocation Compensation and House Hunting Allowances.pdf
TSK-U5410.08 Processing Payment Request for Relocation Compensation.pdf
POL-U5420.01 Training Supervisors on HR Compliance Issues
POL-U5440.02 Administering the WWU Retirement Plan
POL-U5615.01 Responding to Campus Violence or Threats
POL-U5620.02 Notifying Campus Community About Sex and Kidnapping Offenders
PRO-U5620.02A Notifying Campus About Sex and Kidnapping Offenders.pdf
POL-U5620.03 Reporting a Missing Student Who Resides in University Housing
PRO-U5620.03 Reporting and Investigating a Missing Resident Student
POL-U5620.04 Allowing Animals on University Property
STN-U5620.04A Managing Dogs at University Sponsored Events.pdf
STN-U1600.03A Allowing Animals as a Reasonable Accommodation in Employment.pdf
STN-U1600.03B Students with Animals in Academic Settings.pdf
STN-U1600.03D Animals in University Residences.pdf
POL-U5710.01 Managing Access to University Facilities
STN-U5710.01 Access Control Standards.pdf
POL-U5950.01 Health, Safety, and Environmental Protection
PRO-U5950.01A Custodial Eye Protection.pdf
PRO-U5950.01B Indoor Air Quality.pdf
PRO-U5950.01D Dangerous Waste Training.pdf
TSK-U5950.01E Protecting Storm Water Systems.pdf
POL-U5950.02 Entering Confined Space
PRO-U5950.02A Entering Confined Spaces.pdf
PRO-U5950.02B Confined Space-EHS Call Out.pdf
POL-U5950.03 Preparing for and Responding to University Emergencies
POL-U5950.04 Fines Arising from EHS Citations
POL-U5950.05 Lockout-Tagout for Control of Haz Energy
POL-U5950.07 Bloodborne Pathogens
POL-U5950.08 Office Fire Safety
POL-U5950.09 Waste Reduction & Recycling
POL-U5950.10 Providing Workers' Compensation and Transitional Return-to-Work
PRO-U5950.10A Implementing Workers' Compensation.pdf
PRO-U5950.10B Implementing Workers' Compensation Transitional Return-to-Work (RTW).pdf
FRM-U5950.10B(1) Transitional RTW Regular Hours Reduced Duties.pdf
FRM-U5950.10B(2) Transitional RTW Regular Duties Reduced Hours.pdf
POL-U5950.12 Smoking or Using Vaporized Devices
POL-U5950.13 Accessing Workers' Compensation Claim Information
PRO-U5950.13A Accessing Workers' Compensation Claim Information.pdf
POL-U5950.16 Managing Refrigerants
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