PRO-U6500.03 Request To Fly Third Party Drone From Or Over University Property

Note

This procedure is accomplished in conjunction with the procedure and form to Request to Film, Photograph or Videotape on University Property. You must complete both procedures and forms to obtain approval to fly a third-party drone from or over Western.

Action By:

Operator of Third-Party Drone

  1. Completes the Request to Fly Third-Party Drones From or Over University Property form and submits the form to the Director Communications (hereinafter called “Director”). The Director will have a minimum of 10 business days to respond to the request.

Director

  1. Evaluates request and decides whether to endorse, return or not endorse the request.
    1. If request is endorsed, goes to action item 3.
    2. If request needs additional detail, returns request form to Operator with instructions.
    3. If request is not endorsed, returns copy of request form to the Operator with a written explanation and procedure ends here.
  2. Consults with the following University administrative areas for an endorsed request:
    1. Risk Management-risk management and insurance
    2. Contract Administration- contracting requirements

Note: On a case-by-case basis, other University administrative areas are invited to evaluate a request.

University Administrative Areas

  1. Determines risk mitigation, insurance and contracting requirements for Operator.

Director

  1. Informs the Vice President for University Relations and Marketing
  2. Informs other vice presidents as necessary.
    • Note: A vice president may accept or reject an endorsed request. When an endorsed request is rejected, a copy of request form is returned to Operator with a written explanation and procedure ends here.
  3. Notifies the Operator of the University’s risk mitigation, insurance and contracting requirements. Obtains certificate of liability insurance that includes additional insured status in favor of Western Washington University, its officers, employees, volunteers and agents and, if applicable, initiates a written contract.
  4. Coordinates contract processing with Contract Administration.

Operator

  1. Coordinates with Director of University Communications regarding required documentation, and the scheduling and logistics of the flight.

Director

  1. Maintains copies if requests and related documentation in departmental office files.

Procedure Information

Approved By:

Vice President, University Relations and Marketing

Effective Date:

November 29, 2021

Authority:

Procedure Contact

University Marketing and Communications

Phone: 360-650-7698

University Marketing and Communications website