PRO-U5400.11A Processing New Hire Documentation Through Human Resources
Action By:
Hiring Department
- After receiving an acceptance of an offer for employment, provides new hire with link to New Hire Information webpage to review list of New Hire Paperwork and other important information. If new hire does not have access to internet, prints out paperwork and provides to new hire.
- Instructs new hire to go to Human Resources (HR) BEFORE the start date to complete new hire paperwork.
- Informs new hire that he/she will not be able to begin work until the department has been notified by HR that their paperwork is complete.
- Submits one of the following applicable hiring forms to HR as soon as possible BEFORE start date.
- Personnel Action Form
- EPAF
- Student Employment Salaried/Grant Funded Form
Human Resources
- Receives hiring form.
- Holds completion of form until receives all required paperwork from new hire.
New Hire
- Reviews New Hire Paperwork webpage and brings appropriate documentation to Human Resources as soon as possible BEFORE start date.
HR
- Reviews new hire documentation and assists new hire in completing forms.
- When new hire paperwork is complete, informs hiring department via a “completed” hiring form.
Hiring Department - New Hire's Supervisor
- If confirmation from HR has not been received by the day before the start date, contacts new hire and instructs to report to HR before reporting to work.
- Prohibits new hire from performing any work until receives confirmation from Human Resources.
- Ensures hiring forms are updated with new start date if directed by HR.
HR
- Updates Banner with I-9 completion date (TSK-U5400.11A)
- Retains I-9 form in accordance with retention schedule.
- Reports any unauthorized employment to HR Director.
HR Director
- Takes or directs appropriate action.
- Ensures documentation of action taken.
Procedure Information
Approved By:
Director of Human Resources
Effective Date:
September 8, 2008