PRO-U5400.04A Reporting Make-Up Hours For Suspended Operations

These procedures apply only to classified and non-exempt professional staff.

Follow Section A if the employee is a full-time employee choosing to make-up hours for a full day of suspended operations.

Follow Section B if the employee is a full-time employee choosing to make-up hours for a partial day of suspended operations. 

Follow Section C if the employee is a part-time employee choosing to make-up hours for suspended operations.

Instead of entering zero (0) hours worked under “Total Hours Worked” on the day of suspended operations, enter the total hours not worked under “Suspended Operations.”

a. Non-BUD Classified Staff Employee (BUA, BUB, BUE, PTE)

Working make-up hours will result in the employee working beyond their regular daily schedule which will cause the employee to enter overtime status. In order for the employee to make up the full amount of hours, they only need to work the equivalent amount of overtime hours. In this example below, the employee needs to only make-up 5.33 hours (8/1.5) or 5 hours, 20 minutes. See this minute to decimal hours conversion chart.

b. BUD Classified Staff Employee and Non-exempt Professional Staff

BUD employees and non-exempt professional staff earn overtime for all hours worked beyond forty (40) in a workweek. If make-up hours are worked during the same week as suspended operations, the employee would not have worked enough hours to earn overtime during that workweek and will be compensated at straight pay rather than overtime pay. Therefore, make-up hours should be reported as Hours Over Appointment in order to pay the employee at straight time.

Working make-up hours the week after suspended operations will most likely result in the employee working more than 40 hours in the work week which will cause the employee to be into overtime status. In order for the employee to make up the full amount of hours, they only need to work the equivalent amount of overtime hours. In this example, the employee needs to only make-up 5.33 hours (8/1.5) or 5 hours, 20 minutes.

a. Non-BUD Classified Staff Employee (BUA, BUB, BUE, PTE)

Working make-up hours will result in the employee working beyond their regular daily schedule which will cause the employee to enter into overtime status. In order for the employee to make up the full amount of hours, they only need to work the equivalent amount of overtime hours. In this example, the employee needs to only make-up 2 hours (3/1.5).

b. BUD Classified Staff Employee and Non-Exempt Professional Staff

BUD employees earn overtime for all hours worked beyond forty (40) in a workweek. If make-up hours are worked during the same week as suspended operations, the employee would not have worked enough hours to earn overtime during that workweek and will be compensated at straight pay rather than overtime pay. Therefore, make-up hours should be reported as Hours Over Appointment in order to pay the employee at straight time. 

Working make-up hours the week after suspended operations will most likely result in the employee working more than 40 hours in the work week which will cause the employee to enter into overtime status. In order for the employee to make up the full amount of hours, they only need to work the equivalent amount of overtime hours. In this example, the employee needs to only make up 2 hours (3/1.5).

Instead of entering zero (0) hours worked under “Total Hours Worked” on the day of suspended operations, enter the total hours scheduled, but not worked under “Suspended Operations.”

Part-time employees will make up hours on a straight-time basis. In this example, the employee has a 50% appointment so they will need to make up 4 hours by working Hours Over Appointment. See the following examples.