PRO-U5352.03D Petitioning a Registration Adjustment

Action By:

Student

  1. Follows instructions on the Registrar’s Office - General Petition Form (FRM-U5352.03C).  Forms are also available in Old Main 230 during regular business hours or by calling  (360) 650-3432 or emailing Registrar.Office@wwu.edu.
  2. Submits form to the Registrar’s Office within 30 days of the end of the term during which the adjustment may apply. 

Registrar Staff (RS)

  1. Receives and date stamps general petition request form.  
  2. Reviews request and notes if it was received within required timeframe and if required documentation is attached.
  3. Submits general petition form and documentation (petition packet) to Registrar to review. 

Registrar

  1. Reviews petition packet and determines the course of action for the matter to be resolved. 

Registrar or designee

  1. Coordinates petition committee meeting or contacts relevant University representatives.
  2. Provides committee members or University representatives with copies of the petition packet.

Petition Committee or University Representative(s)

  1. Reviews and discusses petition packet.  
  2. Makes recommendation to the Registrar to:    
    1. Approve if sufficient evidence of University error, OR    
    2. Not approve due to lack of sufficient evidence of University error. 

Registrar

  1. Considering committee or University Representative input, makes final decision to approve or deny petition.  
  2. Notes decision on general petition form.  
  3. Returns petition packet to Registrar Staff. 

Registrar Staff

  1. Reviews determination.    
  2. Using established email template, notifies student via email of decision (including reason if denied).  
  3. Ensures all applicable documentation is attached to the general petition form.  
  4. If approved, makes appropriate changes to student information system data fields to correct error to enrollment/registration/academic record.    
  5. Notifies Student Business Office via email of changes made to a registration record that may impact a student’s account. 

Student Business Office

  1. Reviews student account to ensure that the account recalculated correctly.    
    1. Confers with Registrar as needed if anomalies occur.  
    2. If the account did not recalculate correctly, corrects any systems error.  

Procedure Information

Approved By:

David Brunnemer, Registrar

Effective Date:

February 6, 2014

Authority:

Procedure Contact

Registrar's Office

Email: Registrar.Office@wwu.edu

Phone: (360) 650-3432

Registrar's website