PRO-U5351.12A Requesting Petty Cash Fund or Change Funds
Action By:
Department Assigned Cash Custodian
- Completes Petty Cash and Change Fund Authorization eform (FRM-U5351.12A).
- Submits form to Financial Manager.
Financial Manager
- Reviews request and sends form to Treasury Services if approves.
Treasury Services Manager
- Receives form and evaluates request.
- If does not approve,
- Contacts Financial Manager to discuss reasons and options.
- Disapproves form back to form submitter.
- If approves, registers designated cash custodian for on-line cash handling training.
Cash Custodian
- After receiving registration notice to complete training, logs in to training system and completes the on-line course.
- Notifies the Treasury Services Manager that course has been completed.
Treasury Services Manager
- Verifies course completed.
- Approves request form to SBO.
SBO Cashier
- Receives and locks form.
Cash Custodian
- Receives “Form Locked” email notice.
- Prints form.
- Brings form, personal identification, and a locking bag to SBO to pick up cash.
SBO
- Verifies Cash Custodian’s identification by comparing the Cash Custodian’s name on FRM-U5351.12A and the ID they present.
- Processes cash for Custodian in accordance to SBO procedures.
Cash Custodian
- Places cash in locking bag and secures cash promptly in department’s physical storage device.
- Follows the Maintaining Petty Cash and Change Funds procedures (PRO-U5351.12B) when:
- A new Cash Custodian is assigned,
- An increase or decrease in the funds is needed, and/or
- To close fund.
Procedure Information
Approved By:
Director of Financial Services
Effective Date:
June 18, 2019