PRO-U5351.01A Authorizing a Decentralized Billing and/or Payment Receipt Location
Action By:
Financial Manager
- Completes the Decentralized Operations Review form (FRMU5351.01A) and sends to the Treasury Services Manager.
Treasury Services Manager
- Reviews completed form.
- Follows up with Financial Manager to collect other needed information.
- Considers information gathered and other department financial data to determine recommendation for authorizing certain decentralized payment receipt/billing operations.
- Sends preliminary recommendation to Director of Financial Services (and Student Business Office (SBO) Manager when request includes decentralized billing).
Director of Financial Services
- Leads discussion with Treasury Services Manager (and SBO Manager) and makes final determination for the decentralized request.
Treasury Services Manager
- Prepares and sends determination memo to appropriate VP.
Vice President
- Reviews determination.
- Contacts Treasury Services Manager within 7 days if disagrees with determination.
Treasury Services Manager
- If approval stands after 7 days, or after any discussion with the Vice President, sends Financial Manager authorization memo with instructions to complete:
- The on-line Decentralized Cash/Billing Internal Controls Verification, and
- Any additional requirements and/or conditions.
Financial Manager
- Completes the on-line Decentralized Cash/Billing Internal Controls Verification within the specified timeframe and any additional requirements stipulated on the authorization memo.
Treasury Services Manager
- Reviews completed assessment following deadline given and works with department to bring into compliance if needed.
- Reports to Director of Financial Services if department is not in compliance within given written deadlines.
Director of Financial Services
- Determines corrective action plan.
Treasury Services Manager
- Sends Financial Manager Decentralized Cash/Billing Internal Controls Assessment on an annual basis to attest controls are still in place.
Financial Manager
- Ensures annual assessment is conducted and submitted in a timely manner.
Treasury Services Manager
- Reviews annual assessments to determine needed corrective action.
Procedure Information
Approved By:
Teresa Hart, Financial Services Director
Effective Date:
September 1, 2015