PRO-U5348.04A Reviewing Random Credit Card Transactions
Action By:
Fiscal Analyst 3 (Accounting Services)
- Following monthly close, follows the task: Retrieving P-Card Transaction Data for Review (TSK-U548.04A)
- Sends an email request to selected card approvers requesting copies of transaction receipts and provides in email:
- Copy of PDF report of transactions to be reviewed, and
- Copy of procedure.
Card Approvers
- Facilitates request with cardholders named on list to ensure receipts are submitted within requested timeframe.
Fiscal Analyst 3
- Receives copies of receipts.
- Follows instructions in Section 1 of the P-Card Transaction Review Form (FRM-U5348.04A) for each approver on the transaction random sample report.
- Provides completed review forms and transaction list to P-Card Administrator.
P-Card Administrator (Business Services)
- Follows instructions in Section 2 of the P-Card Transaction Review Form (FRM-U5348.04A) for each approver on the transaction random sample report.
- Reviews minor issues with P-Card approver and documents communication.
- Reviews any repetitive non-compliant behavior or significant violations with Director of Business Services.
Director of Business Services
- Determines appropriate corrective action.
- When applicable, follows the Reporting Loss of University Funds or Property policy (POL-U5300.25).
P-Card Administrator
- Follows direction of Director if applicable and documents action taken.
- Retains all documentation for 6 years.
Procedure Information
Approved By:
Director of Business Services
Effective Date:
December 17, 2015