PRO-U5320.12C Correcting Duplicate Vendor Records in The Financial System
Action By:
University Department
- Contacts Accounting Services if sees potential duplicate vendor record.
Accounting Services Staff
- Determines if duplicate vendor exists by completing the Resolving Duplicate ID Records form (FRM-U5320.12B).
- If a duplicate exists,
- Submits form to Accounts Payable staff to notify of the duplicate record and request the record to be inactivated.
- Goes to step 5.
- If no duplicate exists, gives explanation to University Department if necessary.
Accounts Payable
- Brackets duplicate Vendor Name and documents reason in FOATEXT.
- Files the completed Resolving Duplicate ID Records in Finance form when duplicates are found and corrected.
- Searches Banner (FWRMSSN) for vendor duplicates on a quarterly basis.
Procedure Information
Approved By:
Teresa Hart, Financial Services Director
Effective Date:
April 9, 2013