PRO-U20.01A Establishing and Changing Course, Lab and Academic Program Fees

Action By:

Faculty or Staff Member of Department

  1. Completes an Academic Fee Form
  2. Submits complete Academic Fee Form to the appropriate department chair for the upcoming academic year.

Department Chair

  1. Receives, reviews and recommends for approval or disapproval the Academic Fee Form.
  2. If approved, forwards the Academic Fee Form to the Dean/Director of the College/Division.

Dean/Director

  1. Receives and reviews the fee proposal and expenditure plans.
    1. If recommended for approval, forwards the Academic Fee Form to Academic Budget and Administration.
    2. If not recommended for approval, returns the Academic Fee Form to the Department Chair.

Academic Budget and Administration

  1. Receives and reviews the fee proposal and expenditure plans.
    1. If recommended for approval, forwards the Academic Fee Form to Academic Fee Committee.
    2. If not recommended for approval, returns the Academic Fee Form to the Department Chair.

Academic Fee Committee

  1. Conducts an internal review of all course and lab fees proposal and changes.
    1. Review fees’ uses, expenditures, and account balances to validate that the proposed fee amounts to be charged to students are reasonable based on the purpose of the fee.
    2. Reviews proposed fee increases to existing course or lab fee to ensure that the increases do not exceed the Washington State growth factor unless justified and do not exceed the cost of goods and services to be provided.
    3. Review the purpose of all new proposed fees to ensure that no other funding sources are available or currently in place.
    4. Works with department chairs to resolve questions having to do with fee proposals.
    5. After reviewing all of the fee proposals and changes, the Academic Fee Committee forwards recommendation for approval to the Provost.

Provost

  1. Reviews Academic Fee Committee’s fee schedule of proposed fees and approved specific fees.
    1. Forwards all approved fees, document in a fee schedule, to the University Fee Committee.
    2. Notifies the Academic Fee Committee of those fees which are not approved or have been recommended for change.

University Fee Committee

  1. Reviews the Provost’s approved fee schedule and works with Academic Budget and Administration to resolve questions.
  2. Approves and forwards fee schedule to Academic Budget and Administration.

Procedure Information

Approved By:

Provost and Vice President, Academic Affairs

Effective Date:

April 7, 2025

Authority:

Related Forms

No forms apply to this procedure.

Procedure Contact

Mark Okinaka

Email: Mark.Okinaka@wwu.edu

Phone: (360) 650-3729

Academic Affairs website