PRO-U1600.03B Requesting A Reasonable Accommodation For The Job Application Process
Action By:
Applicant with disability
- Contacts hiring department or Human Resources to make accommodation request.
Hiring Department or Human Resources
- Requests the applicant’s name, phone number, title of position and department. Important: Hiring department is not ask what the disability is or request any medical documentation.
Hiring Department (if contacted first by applicant)
- Promptly contacts HR Disability Services to inform about request for disability accommodation and provides information.
Human Resources
- Evaluates request with applicant.
- Offers copy of policy/procedure to applicant.
- Discusses request with hiring department, if necessary.
- Requests additional necessary information or documentation from applicant
Applicant
- Provides requested information documentation to HR in a timely manner.
Human Resources
- Makes decision regarding request.
- If approved, decides with employee and supervisor on an appropriate timeline for implementation and provides employee and supervisor with necessary information to implement accommodation.
- If decides request is not reasonable, engages in interactive process with hiring department and applicant to determine availability of an alternative accommodation.
- If applicant or Hiring Department is not satisfied with the decision, contacts HR Associate Director.
- Documents decisions and action taken.
- Works with applicant, department and other parties (as necessary) to attempt resolution.
- Refers applicant to Discrimination Complaint Procedure (PRO-1600.02A) if not satisfied with process or decision(s).
Hiring Department and Applicant
- Follows direction given by Human Resources and ensures accommodation or other actions are implemented in a timely manner. (Hiring department to cover any related costs).
Human Resources
- Follows up with Hiring Department to ensure accommodation implemented
Hiring Department or Applicant
- Contacts Human Resources regarding any problems or delays with the implementation of the accommodation.
Procedure Information
Approved By:
Vice President, Business and Financial Affairs
Effective Date:
June 9, 2009