PRO-U1600.03A Requesting An Employee Disability Accommodation

Action By:

Employee with disability

  1. Submits Reasonable Accommodation Request Form (FRM-U1600.03A) to Human Resources.
    1. If chooses to first discuss accommodation needs with supervisor, does not provide supervisor with medical information regarding disability (ie. diagnosis, etc), but only limitations created by the disability and possible accommodations.

Human Resources/Supervisor

  1. Engages in discussion with employee about limitations and possible accommodations. Supervisors may not inquire about medical information (ie. diagnosis, cause, etc) or accept medical documentation.
  2. Documents discussion and request. Supervisors may not deny a request but must notify HR as soon as possible of request.
  3. Maintains strict confidentiality, only involving those on a need to know basis.

Human Resources

  1. Provides employee with a copy of Accommodation Packet and supervisor with procedures.
  2. Requests needed documentation from employee.

Employee

  1. Provides requested documentation in a timely manner

Human Resources

  1. Evaluates request for accommodation (TSK-1600.03A)
  2. Reviews decision with employee and supervisor.
    1. If approved, decides with employee and supervisor on an appropriate timeline for implementation and provides employee and supervisor with necessary information to implement accommodation.
    2. If decides request is not reasonable, engages in an interactive process with employee and department to determine availability of an alternative accommodation.
    3. If employee or department is not satisfied with the decision, contacts HR Associate Director.

HR Associate Director

  1. Works with employee, department and other parties (as necessary) to attempt resolution.
  2. Refers employee to Discrimination Complaint Procedure (PRO-1600.02A) if not satisfied with process or decision(s).

Employee with disability/Supervisor

  1. Follows directions in timeframe given by HR to implement accommodation(s).
  2. Contacts HR regarding any problems or delays with the accommodation.

Supervisor

  1. Ensures any costs related to implementing the accommodation(s) are covered by the department and not passed on to the employee.

Human Resources

  1. Contacts employee and administrator within 30 days of implementation for a follow up review.

Procedure Information

Approved By:

Vice President, Business and Financial Affairs

Effective Date:

June 9, 2009

Authority:

Related Forms

No forms apply to this procedure.

Procedure Contact

Human Resources

Email: HR@wwu.edu

Phone: (360) 650-3774

Human Resources website