PRO-U1300.01D Responding to a Satellite Office Rubeola Measles Outbreak
Action By:
WWU Medical Director
1. Receives notification of Rubeola Measles case in satellite office region.
2. Obtains list of non-immune and waived students and employees.
3. Identifies satellite office employees and students on list.
4. Contacts appropriate authorities including state health, satellite office(s), host institution(s) to gather further information and identify locations of clinical services available to satellite students and employees.
5. Notifies campus authorities (including Enrollment and Student Services, Academic Affairs, Human Resources, and University Communications) of situation and coordinates Emergency Group meeting.
Emergency Group
6. Convenes to review situation and establish response plan
WWU Medical Director
7. Leads meeting discussion to give update, guidance and direction for:
- a. Student, parent, and employee notification,
- b. Individual notification to students and employees subject to ban,
- c. Availability of clinical services to both students and employees for testing, vaccinations, and symptom monitoring.
Director of University Communications
8. Establishes and maintains University website content as directed by Emergency Group.
9. Sends campus community electronic notification as directed by Emergency Group.
WWU Medical Director
10. Makes individual contact with employees and students subject to ban.
Asst. VP, Human Resources
11. Distributes list of employees subject to ban to satellite office Directors.
Banned Students/Employees
12. Follows direction by WWU Medical Director.
WWU Medical Director
13. Maintains contact with appropriate authorities and impacted students and employees regarding status.
14. Notifies Human Resources and Registrar of employees and students released to return to work/class.
15. Ensures student measles immunization status is updated in Banner System as appropriate.
Asst. VP, Human Resources
16. Ensures banned employee’s department is notified regarding an employee’s release to work.
17. Ensures employee measles immunization status is updated in Banner system as appropriate.
WWU Medical Director
18. Maintains regular communication with state health authorities, Emergency Group, and Banned employees and students on status of outbreak and ban.
19. Reconvenes Emergency Group following outbreak to debrief.
Procedure Information
Approved By:
Vice President, Business and Financial Affairs
Effective Date:
July 15, 2010