PRO-U1000.13 Regarding Access to University Property and Student Information for Immigration Enforcement Purposes

Employee/Staff

If approached by anyone engaging, or intending to engage in immigration enforcement, including federal immigration authorities, prior to permitting entrance, employees shall:

1. Immediately alert and direct the person to the University Police Department and/or Assistant Attorney General’s Office; and
2. Request that any person desiring to communicate with a student, enter university facilities, or conduct an arrest first produce a valid court order or judicial warrant.

The University Police Department in Consultation with the Assistant Attorney General’s Office

3. Upon notification of immigation enforcement activity, verify and record the person’s credentials (at least, badge number and name), record the names of all persons they intend to contact, collect the nature of their business at the university, request a copy of the court order or judicial warrant, and log the date and time and forward the request to the Assistant Attorney General’s Office for review. 
4.  Review the court order or judicial warrant for signature by a judge and validity. For the University to consider it valid, any court order or judicial warrant must state the purpose of the enforcement activity, identify the specific search location, name the specific person to whom access must be granted, include a current date, and be signed by a judge.
5. Review written authority signed by an appropriate level director of an officer’s agency that permits them to enter University property, for a specific purpose. If no written authority exists, the University Police Department and/or Assistant Attorney General’s Office shall contact the appropriate level director for the officer’s agency to confirm permission has been granted to enter University property for the specific purpose identified.
   1. Upon receipt and examination of the required information, the University Police Department, in consultation with Assistant Attorney General’s Office will determine whether access shall be allowed to contact or question the identified individual and shall communicate that decision to the University President or their designee and the Vice President for Student Affairs.
   2. If the requestor is seeking access or information regarding a student under 18 years old, the University shall make a reasonable effort, to the extent allowed by FERPA, to notify the parent/guardian of any immigration enforcement concerning their student, including contact or interview.
6. Request the presence of a University representative to be present during any interview. Access to information, records, or areas beyond that specified in the court order or judicial warrant shall be denied.