POL-U2000.02 Administering and Spending Course, Lab and Academic Program Fees

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Effective Date:

April 7, 2025

Approval Date:

March 28, 2025

Approved by:

President Sabah Randhawa

Who does this policy apply to?

This policy applies to University employees and departments involved in administering course fees, lab fees and Academic Program fees.

Overview

There is no overview for this policy.

Definitions

Course Fee and Lab Fees

A fee charged directly to students to cover the cost of materials or services provided for a specific course.

Academic Program Fee

A fee charged directly to student to cover the cost of materials or services provided by an academic program.

Policy Statements

1. The Financial Manager is Responsible for the Proper Administration of Course Fees, Lab Fees, and Academic Program Fees

Financial Managers are responsible for the review and reconciliation of fee funds. They must monitor fee fund balances to ensure that the level of fund balance is appropriate to support the approved purpose(s) of the fee and to formulate plans for managing fund balances when fee revenue exceeds fee expenditure.

2. Course Fee, Lab Fee, and Academic Program Fee Revenue Can Only be Spent in Accordance with the Approved Fee Purpose

Financial Managers may only authorize the expenditure of Course Fee, Lab Fee, or Academic Program Fee revenue in accordance with the “Fee Purpose” section of the approved Academic Fee Form for the course ( FRM-U2000.01). An equipment repair/replacement schedule must be maintained for approved equipment fees.

3. Academic Budget and Administration Reviews Fee Fund Activity

Academic Budget and Administration will review fee revenue, expenditure, and fund balances to validate that the fee amounts charged to students are reasonable based on the actual amount of course-related expenses for the approved fee or projected equipment needs.

Policy Information

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Cancels:

  • Administering and Spending Course and Lab Fees (Interim)

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Cancels

  • Administering and Spending Course and Lab Fees (Interim)

Authority

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